Planning the Office Move
Plan your move with Allied – Office Movers in SouthEast Europe
However small your office relocation might be the Project could take up an enormous amount of time, effort and energy – not to mention lost productivity. That’s why professionals choose the Allied Advantage for their office relocation. Allied provides expertise and a menu of services at flexible prices that will get you up and running in your new facilities before you know it.
You can’t manage a business move on your own and you will need all your staff to pull together to help get things done. People generally don’t like change, so how you communicate with your staff, clients and suppliers will be critical to a successful move. It is important not to allow rumours about a move to start before you are ready to make an announcement as this may unsettle your staff. In the early planning stages, you should only involve other people when it is essential to do so.
When the time is ready you will need to appoint a team of key staff members. This team should be familiar with your business and have a good understanding of all the issues and tasks to be tackled across all the departments. To begin with, this should be a small team of a few senior managers to scope the project.
Appoint an internal Project Manager as soon as you can. They will be responsible for:
- Co-ordinating all the plans and arrangements
- Overseeing the move timetable
- Identifying potential problems or bottlenecks
- Keeping track of expenditure
The Project Team should support the Project Manager and take responsibility for specific aspects of the move. Guard against the team becoming too large but make sure all the key departments in your organisation are represented.
Project Team Members could include representatives from:
- Human resources
- Facilities management
The role of the Project Team is to discuss and agree:
- The timetable
- Reporting procedures
- Deadlines and target dates
The success of the team is essential to the smooth management of the project. Their full buy-in to the project is important.
Top tips for planning your office move
- Allow enough time to plan
- Appoint your Project Manager and Project Team early
- Agree tasks, responsibilities and reporting procedures
- Agree the move timetable, deadlines and target dates
- Analyse the need of each department and work with a space planner to plan the new space
- Communicate the plan to your employees
- Review and rationalise filing, storage, stationery and marketing materials
- Manage staff input to control workplace politics
- Select and appoint your removal company at least three months prior to your move to get some advice and guidance and to understand the costs of the project
- Recognise and understand the resources you will need – appoint specialist advisers as and when you need to
- Ensure your relocation specialist provides a detailed move plan with allocation of resources within the quotation